Re-collect deleted Public Folder data in Exchange Server

MS Exchange builds Public Folder to help organization emplace an ingenious and efficacious technique for organizing, collecting, and sharing information within various work groups. The information stored in these Public Folders is attached within the main exchange Server database file called EDB, but within a dedicated database named Public Folder Database Information available in public folder databases can also be made available on Exchange Server.

Public Folder database is an important database that stores a complete set of valuable data, when it lost which is not easy to accumulation. Then you have to through the entire recovery process.

This blog is very helpful for you to collect information on how to recover and re-collect accidentally deleted Public Folder data Before discussing it let us define why you should take backup of the Public Folder data.

Do I need to back up the public folder database?

Therefore, when the public folder is stored within the Exchange database .EDB files, then you should not be careless about it. Due to some unwanted situations, it can be damaged or destroyed; therefore, it is your responsibility to make backups of .EDB files along with these databases. Regardless of this fact should always be done on top priority, most people consider it not an important task, and the need to recover the lost data comes in handy, they have regrets over their negligence. So, avoid such negligence and always consider backing up at regular intervals. In times of need, it can be an easy and quick option to recover from any loss.

When you may require restoring the public folder

There may be different scenarios in which you will get backup files as a backup solution to recover data loss. Let us consider a very common human error, which can lead to a serious situation.

Suppose the keeper of archives mistakenly removes the Public Folder from the database which leads to the inability of the database as well, in this situation, you will become helpless because the Public Folder cannot be restored from the old version. Due to the fact that Microsoft Exchange follows a hierarchical structure to organize data in their respective folders. Even if you restore public folders from backup, Microsoft Exchange will keep them up to hierarchical updates. At the time of the hierarchy update, these folders will be deleted again.

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If you restore the database from the backup, the public folder will only be visible until the server receives the replication messages. Since the folder has actually been removed from the public folder hierarchy, as soon as the public folder database gets the hierarchy update, it will know that the deleted folders are not present within the hierarchy and they will be deleted again by the store.

In this scenario, you are left with the solutions given below to recover deleted public folders.

Manual method to recover Public Folder

To understand the process follows the steps given below:
  • Use the Windows Server Backup Restore Point to recover from previously stored database backups.
  • Now open the Exchange Management solace and then go to Microsoft Exchange> Server Configuration> Mailbox.
  • In the server list, select the database server from which to recover.
  • Here you have to choose the Public Folder Database, which you want to recover.
  • Now, delete the database by using the Dismount Database option.
  • Click on the Properties button next to Dismount Database Option and select
  • Remove this database by overwriting it.
  • Now, handling to the public folder database location using Windows Explorer. The most common location is c: \ Program Files \ Microsoft \ Exchange Server \ Mailbox \ Storage Group Name \
  • Now, copy the public folder database.
  • Now, go to the Dismounted Public Folder database and rename it.
  • Now, paste the copied public folder database here and replace it into the original, rejection database names.
  • Now, go to the Exchange Management Console and reascend the public folder database.

Using this process, you should be able to restore public folders; however, due to mounting databases, some users may have problems. In this situation, follow these steps:

  • Visit the Public Folder Database via the Exchange Management Shell.
  • Execute eseutil.exe to fix the database by using the public folder database> .bb’s eseutil -p <location.
  • Once the command is executed, repeat the mounting process, and it should proceed without any problem.

Third Party Solution

So, the process of recovering deleted public folders in Exchange Server is mentioned in detail, but you need to be an expert to follow the steps. To instant solution use ATS EDB Recovery tool that quickly recover the data from damaged EDB file without passing through the difficult process. To evaluate the working performance of this program you can download its free demo version that allows you to convert 30 emails per folder free of cost.

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